Guides › Meetings & Calendar
Walk into any meeting prepared in ten minutes
Get a one-page brief before a meeting: the goal, key background, smart questions to ask and the outcome you want.
When to use it
Before any important meeting
Step by step
Gather what you have
Open the calendar invite and copy the title, description and attendee roles. Add any related email or document text, removing anything confidential.
Ask for a prep brief
Paste it all into your AI assistant with this prompt.
Prompt to copyHelp me prepare for a meeting. Details: [paste invite and background]. My role: [your role]. What I want from it: [your goal]. Give me a one-page brief: 1) The likely purpose of the meeting in one sentence. 2) Three key facts I should have to hand. 3) Five good questions to ask, most important first. 4) Two possible objections or tricky questions and short answers. 5) The single outcome I should push for, phrased as a sentence I can say at the end.Keep it on screen or paper
Paste the brief into the calendar event's notes so it's there when the meeting starts.
What you get
Purpose: Agree next year's cleaning contract terms. Key facts: current cost £640/month; two missed visits in Oct. Ask first: 'What can you guarantee on missed visits?' Push for: 'Can we confirm a 12-month contract with a service credit for any missed visit?'
Tips
- Practise saying your outcome sentence out loud once; it makes it much easier to say in the room.