Guides › Meetings & Calendar
Find a meeting time that works across time zones
Get three sensible meeting slots for people in different countries, with each person's local time shown side by side.
When to use it
When you're arranging a call with people abroad
Step by step
Note who's where and when they're free
List each person's city and the rough hours they're available, plus your own free times this week.
Ask for the best slots
Paste this prompt into your AI assistant.
Prompt to copyFind meeting times for a [length]-minute call between: [name - city - available hours, for each person]. Dates: [date range]. Avoid times before 8am or after 7pm local for anyone where possible. Suggest the 3 best slots and show a table with each person's local date and time. Flag if any slot falls on a public holiday or weekend in any of the countries, and note any clock changes in that period.Double-check and send
Use Google Calendar's 'Find a time' or Outlook's Scheduling Assistant to confirm the slot is clear, then send the invite. The calendar shows it in each person's own time zone.
What you get
Option 1: Tue 18 Nov - London 9:00, Toronto 4:00 (too early), Dubai 13:00. Option 2: Tue 18 Nov - London 14:00, Toronto 9:00, Dubai 18:00 (best). Option 3: Wed 19 Nov - London 15:00, Toronto 10:00, Dubai 19:00.
Tips
- AI can get clock changes wrong, so check times against your calendar before sending.
- Rotate awkward early or late slots fairly if you meet regularly.