Guides › Meetings & Calendar
Write a meeting agenda people will actually follow
Get a timed agenda with a clear purpose, the decisions needed and what to read beforehand, ready to paste into the invite.
When to use it
When you're sending a meeting invite
Step by step
List what needs covering
Note the topics, how long the meeting is, and anything that must be decided by the end.
Ask AI to shape it
Paste this prompt into your AI assistant.
Prompt to copyCreate an agenda for a [length]-minute meeting about [topic] with [who's attending]. Topics: [list]. Decisions we need by the end: [list]. Format: a one-line purpose at the top; then each item with minutes allowed, who leads it, and whether it's 'Inform', 'Discuss' or 'Decide'; finish with 5 minutes to confirm actions. Keep items in a sensible order, put decisions early, and tell me if there's too much for the time.Add it to the invite
Paste the agenda into the invite description and attach or link any pre-reading.
What you get
Purpose: Choose a date and format for the summer fete. 1. Budget update - 5 min - Ana - Inform. 2. Pick date (21 Jun or 28 Jun) - 10 min - Chair - Decide. 3. Stall ideas - 10 min - All - Discuss. 4. Volunteers needed - 5 min - Tom - Discuss. 5. Confirm actions - 5 min.
Tips
- If the AI says it won't fit, cut an item or make it a written update rather than going over time.