Guides › Meetings & Calendar
Turn a voice recording into tidy notes
Record a conversation, lecture or your own thoughts on your phone and get organised notes with key points and next steps.
When to use it
After an in-person meeting, call or idea walk
Step by step
Record with your phone
Use your phone's voice recorder app. Ask permission before recording anyone else, and keep the phone close to whoever is speaking.
Get a transcript
Many phone recorder apps now transcribe automatically. If yours doesn't, upload the audio file to ChatGPT or Gemini, which can work with audio on many plans.
Turn it into notes
Paste the transcript or attach the recording with this prompt.
Prompt to copyTurn this recording transcript into clear notes. Context: [e.g. meeting with landlord about repairs]. Give me: 1) A title and date line. 2) Key points as bullets, grouped by topic. 3) Anything agreed, with who agreed it. 4) Next steps with owners and dates. 5) Any numbers, prices or dates mentioned, listed separately so I can check them. Don't add anything that wasn't said. [paste transcript]Save it
Paste the notes into your notes app or a shared doc, and add any dates to your calendar.
What you get
Meeting with landlord - 9 Nov. Key points: boiler service booked; damp in back bedroom. Agreed: landlord to send a contractor (landlord). Next steps: contractor visit by 23 Nov; I'll send photos by Tue. Numbers: rent review in March; quote £350 for guttering.
Tips
- Always get consent before recording others, and delete recordings once you have your notes if they contain personal details.