Guides › Meetings & Calendar
Let people book time with you without the back-and-forth
Share one booking link so clients or colleagues pick a free slot themselves, with a clear page explaining what each meeting is for.
When to use it
Set up once, share whenever someone asks to meet
Step by step
Pick your booking tool
Use Google Calendar's appointment schedules, Outlook's Bookings if your plan includes it, or Calendly's free plan. Each connects to your calendar so booked slots are blocked out.
Write your booking page with AI
Paste this prompt into your AI assistant to get the wording.
Prompt to copyI'm setting up an online booking page for [your service or role]. Meeting types: [e.g. 15-min intro call, 45-min consultation]. For each, write: a clear name, a 2-sentence description of who it's for and what happens, what to prepare, and up to 3 short questions to ask when booking (e.g. 'What would you like to cover?'). Also write a one-line confirmation message. Friendly, plain British English.Set your rules
Choose the hours you're bookable, add buffer time between meetings, set a minimum notice period and limit how many bookings you'll take per day.
Share the link
Add the link to your email signature, website or replies, then book a test slot yourself to check it works.
What you get
15-minute intro call: A quick chat to see if we're a good fit for your garden project. Bring a few photos of the space. Booking question: 'What would you like help with?' Confirmation: 'Thanks, you're booked in! I'll call you on the number you gave.'
Tips
- A 15-minute buffer after each meeting stops your day becoming back-to-back.