Guides › Meetings & Calendar
Get your day's meetings and prep notes every morning
Wake up to an email listing today's meetings, then turn it into a short plan with prep tasks and gaps for focused work.
When to use it
Every weekday morning
Step by step
Turn on your daily agenda email
In Google Calendar's settings, find the notification options for your calendar and switch on the daily agenda email. Outlook users can connect their AI assistant to the calendar or copy the day view instead.
Connect your assistant if you can
Gemini with Google Workspace, Copilot in Outlook, or ChatGPT and Claude with a Google Calendar connector can read your calendar directly, if your plan includes it.
Run your morning prompt
Paste the agenda email (or ask your connected assistant) with this prompt.
Prompt to copyHere's my calendar for today: [paste agenda or 'read my calendar for today']. My top priority today is [priority]. Give me: 1) A timeline of the day with meetings and free gaps. 2) For each meeting, one line on what to prepare and how long it will take. 3) The best gap for focused work on my priority. 4) Any clashes, back-to-backs with no break, or meetings missing a video link or location. Keep it under 200 words.Make it a habit
Create a recurring 10-minute calendar event at the start of each day called 'Plan today', with the prompt pasted in its description.
What you get
9:30 Team stand-up (prep: nothing). 11:00 Supplier call (prep: check last invoice, 5 min). Gap 12:00-14:00: best time for the funding report. 14:00 and 15:00 back-to-back: leave 5 min early. 16:00 Interview: no video link yet, check with HR.
Tips
- If your plan doesn't include connectors, the daily agenda email plus copy and paste works just as well.