Guides › Meetings & Calendar
Get a 2-minute summary of every meeting
Finish each video call with a short summary of what was discussed, what was decided and who's doing what, without taking notes.
When to use it
After every video meeting
Step by step
Switch on your app's note-taker
Use Zoom AI Companion's meeting summary, Google Meet's 'Take notes for me' or Teams Copilot's recap, if your plan includes it. Tell attendees at the start that notes are being taken.
Or save the transcript
If you don't have an AI note-taker, turn on transcription or captions where available and download or copy the transcript after the call.
Ask for a structured summary
Paste the transcript or the app's own notes into your AI assistant with this prompt. Remove anything confidential first and follow your workplace AI policy.
Prompt to copySummarise this meeting transcript. Meeting: [title], attendees: [names]. Give me: 1) Three-sentence summary. 2) Decisions made. 3) Action items as a table: task, owner, deadline (write 'not set' if none was agreed). 4) Open questions to carry to next time. Use only what was actually said; don't invent owners or dates. Transcript: [paste]Share it while it's fresh
Paste the summary into the meeting chat, a shared doc or an email to attendees within the hour.
What you get
Summary: Agreed the spring newsletter goes out 3 March with 4 articles. Decisions: drop the printed version. Actions: Write intro - Kemi - 20 Feb. Gather photos - Dan - 24 Feb. Book printer quote - not set. Open: who approves final copy?
Tips
- AI note-takers sometimes mishear names and numbers, so skim the action table before sharing.
- Check everyone is comfortable being recorded, especially with external guests.