Guides › Marketing & Social
Schedule a week of Instagram and Facebook posts at once
Design your images in Canva, write captions with AI and queue a full week of Instagram and Facebook posts in about half an hour.
When to use it
Once a week, same time each week
Step by step
Pick this week's topics
Choose three to five topics from your content calendar or from questions customers asked this week.
Write the captions in one go
Paste this prompt into your AI assistant.
Prompt to copyWrite [number] Instagram and Facebook captions for [business name], a [type of business]. Topics: [list topics]. For each: a first line that makes people stop scrolling, 40-80 words, one clear call to action, and 3-5 hashtags that real customers in [your area or niche] would search. Also suggest a short headline (max 6 words) to put on the image. Number them and use British English.Make matching images in Canva
Open a Canva Instagram post template, add your headline, then duplicate the page for each post so they all match. Download them as PNGs.
Schedule them in Meta Business Suite
Open Meta Business Suite (free for linked Facebook Pages and Instagram business accounts), create a post, add the image and caption, choose both Facebook and Instagram, and pick a date and time to schedule.
What you get
Mon 8am: 'Your boiler is trying to tell you something.' + image 'Winter boiler check'. Wed 12pm: 'Meet Sam, who's been with us 6 years...' Fri 5pm: 'This weekend only: free gas safety check with every service.' All queued in Business Suite.
Tips
- If your Canva plan includes the Content Planner, you can schedule straight from Canva instead.
- Only use photos you took or have rights to, and ask customers before featuring them.