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Win approval for a logistics change with a clear case
Turn your idea and numbers into a one-page proposal and five slides that explain the problem, the fix, the cost and the risks.
When to use it
When you need sign-off for a new process, supplier or system
Step by step
Write down the idea roughly
Note the current problem, what you want to change, rough costs and savings, who is affected and what could go wrong. Messy is fine.
Ask for the proposal
Paste your notes into your AI assistant with this prompt.
Prompt to copyTurn my notes into a one-page proposal for [audience, e.g. operations director] about [change]. Structure: the problem today (with the numbers I gave); the proposed change; costs and expected savings, showing how they were worked out; who is affected and how; risks and how we'd manage them; a simple timeline; the decision I need. Use plain language and short paragraphs. Do not invent figures; where I haven't given a number, write [NEED FIGURE]. Then give an outline for 5 slides with a headline and 3 bullet points each. Notes: [paste notes]Fill the gaps
Replace every [NEED FIGURE] with a real number from your systems or a colleague. Never present an estimate as fact.
Build the slides
Copy the slide outline into PowerPoint or Google Slides and add one chart or photo that shows the problem clearly.
What you get
Problem: 14% of outbound orders miss the 3pm cut-off because picking starts at 10am. Change: start a second pick wave at 7am. Cost: 2 extra staff hours a day. Risk: early shift cover; mitigated by a 6-week trial. Decision needed: approve the trial.
Tips
- Ask the AI to play a sceptical finance director and list the five toughest questions you'll be asked.