Turn school and club emails into calendar events

Step by step

1. Label the emails

   In Gmail's settings, under Filters, create a filter for emails from the school and clubs and give them a label such as Kids. In Outlook, a rule can move them to a folder.

2. Pull out the dates

   When a newsletter arrives, copy its text into your AI assistant with this prompt.

   Prompt to copyRead this school or club email and list every date, deadline or event. For each one, give: date, time if mentioned, title (short, for a calendar), who it's for, what we need to do or bring, and whether it needs a reply, form or payment by a deadline. Return a table sorted by date. Then list any action I need to take this week. [paste email]

3. Add them to the calendar

   Add each event to your family calendar. Gmail sometimes offers to add events it spots in emails too, so check for that first.

4. Set reminders for deadlines

   For forms, payments and things to bring, set the reminder for the evening before so there's time to prepare.

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