Guides › Video, Image & Voice
Turn scattered client feedback into one change list
Collect comments from emails, calls and marked-up PDFs into a single numbered list of changes, with any conflicting requests flagged.
When to use it
After every feedback round
Step by step
Give each project a Gmail label
Create a label for the project and set a Gmail filter so emails from the client's address land under it. Now all feedback is in one place.
Gather everything for this round
Copy the feedback emails, your notes from any calls and comments from marked-up PDFs into one document.
Ask the AI to merge and sort it
Paste it all into your AI assistant with this prompt.
Prompt to copyHere is all the feedback I've received on round [number] of a [type of design] from [number] people at my client: [paste feedback, with who said what]. Combine it into one numbered change list. For each item give: page or section, the change requested, who asked, and whether it is a must-fix, a preference or unclear. Then list separately: any requests that contradict each other, anything outside the original brief [paste brief deliverables], and questions I need to ask before I start. Keep wording neutral.Send it back to confirm
Email the change list to your main contact and ask them to settle the conflicts and confirm before you begin. This stops endless extra rounds.
Track it on a board
Add each confirmed change as a card on a Trello board using its email-to-board address or by pasting, and tick them off as you go.
What you get
1. Cover - make logo larger (Sam, must-fix). 2. Page 3 - swap photo for one with people (Priya, preference). Conflicts: Sam wants navy background, Priya wants white. Outside brief: Priya asked for a matching email banner.
Tips
- Remove personal phone numbers and email signatures before pasting.
- Out-of-scope requests are a good moment to mention extra cost politely.