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Turn emails into a clear to-do list
Get every request buried in your inbox pulled into one list with deadlines, then sent straight to your task app.
When to use it
At the end of each working day
Step by step
Flag emails that need action
As you read, star emails in Gmail or flag them in Outlook. Flagged Outlook emails show up in Microsoft To Do, and in Gmail you can use 'Add to Tasks' from the email menu.
Pull out the actual tasks
At day's end, copy the starred or flagged emails into your AI assistant with this prompt.
Prompt to copyRead these emails and list every task I need to do. For each give: the task starting with a verb, who it's for, the deadline (or 'no deadline'), and a time estimate (5 min, 30 min, 1 hr+). Merge duplicates. Sort by deadline, then by quickest first. Put anything that just needs a one-line reply in a separate 'Quick replies' list at the top. [paste emails]Add them to your task app
Copy the list into Google Tasks, Microsoft To Do, Reminders or your notes app, adding the deadlines as due dates.
Clear the stars
Unstar or unflag the emails once they're on your list so your inbox shows only new things.
What you get
Quick replies: Confirm Tues lunch with Ola. Tasks: Send updated quote to Greenway Builders - Fri 14 Nov - 30 min. Book van MOT - by 20 Nov - 5 min. Review draft brochure from Leo - no deadline - 1 hr+.
Tips
- Anything taking under two minutes, just do it now instead of listing it.