Guides › Small Business Admin
Turn a client's event wishes into a set menu proposal
Go from a wedding or party enquiry to a tidy proposal with three menu options, dietary choices, per-head prices and questions to confirm.
When to use it
After any event or function enquiry
Step by step
Capture what the client wants
Note guest numbers, date, budget per head, style (sit-down, buffet, canapés), dietary needs and any dishes they love or hate.
Ask for menu options
Paste your notes and your usual dishes into your AI assistant with this prompt.
Prompt to copyI'm a head chef preparing a menu proposal for [event type] on [date] for [number] guests, budget around [amount] per head. Style: [style]. Client notes: [notes]. Dishes we already make well: [list]. Season: [month]. Please suggest 3 set menu options (good, better, best) of [3] courses, mostly using our existing dishes, each with a vegetarian or vegan alternative per course. For each option give a short appealing description of each dish, a rough per-head food cost range I should check, and service notes. Then list 8 questions I should confirm with the client, including allergies, timings and kitchen access.Cost and adjust
Check the rough costs against your own dish costings and swap anything your kitchen can't produce at scale.
Send a polished proposal
Paste the final menus into a Google Docs template with your terms and send it with the questions from Gmail.
What you get
Option 2 (42 per head): Beetroot-cured salmon, pickled cucumber / Slow-roast lamb shoulder, crushed new potatoes, salsa verde (V: roast squash and lentil Wellington) / Lemon posset, shortbread. Questions: any nut or sesame allergies?
Tips
- Always collect allergen information in writing from the client and check every dish against your own allergen records; never rely on the AI for allergen details.