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Sort out your phone photos and files
A simple folder system for your photos, documents and downloads, and a step-by-step plan for tidying the mess you have now.
When to use it
Once, then a quick monthly tidy
Step by step
Take stock
Note where your stuff lives: phone photos, cloud storage, downloads folder, old laptop, email attachments. Rough sizes help if you can see them.
Get a plan
Paste your notes into your AI assistant with this prompt.
Prompt to copyHelp me organise my digital life. Here's where my files and photos are: [describe]. I mostly need to find: [for example family photos, house documents, kids' school stuff, work-related files]. Suggest a simple folder structure no more than 2 levels deep, with clear names. Then give me a step-by-step plan over 4 short sessions to tidy up: what to delete first (screenshots, duplicates, blurry photos), what to move, and how to back up. Include a 10-minute monthly routine to keep it tidy. Keep it non-technical.Use built-in helpers
Most phone photo apps can show duplicates and screenshots in one place. Look in your photo app's albums or utilities to clear these quickly.
Back up what matters
Make sure important photos and documents are backed up in at least one cloud service such as Google Drive, OneDrive or iCloud.
What you get
Folders: Home (insurance, tenancy, appliance manuals), Money (payslips, statements), Family (school, health, IDs), Photos/2026, Photos/2025... Session 1: delete screenshots and duplicates (around 2,000 photos). Monthly: empty downloads, file new documents.
Tips
- Store scans of passports and ID in a secure, password-protected place with two-step login switched on.
- Do one session at a time. Trying to sort everything in one go usually stalls.