Guides › Planning & Productivity
Set up a project board in minutes
Describe your project and get a ready-made board of cards in Trello or Notion, sorted into To do, Doing and Done.
When to use it
When starting a project with several people or moving parts
Step by step
Ask AI for the card list
Paste this prompt into your AI assistant.
Prompt to copyI'm setting up a project board for [project]. Team: [names and roles]. Deadline: [date]. Give me a list of 15 to 25 cards. Each card is one line in this format: [task starting with a verb] - [owner] - [due date]. Group them under these list headings: Backlog, This week, Waiting on others. Keep tasks small enough to finish in a day or less. Then suggest 3 to 5 labels (e.g. Design, Admin, Urgent) and which cards get which.Create the board
Make a new Trello board or a Notion board database with the lists Backlog, This week, Doing, Waiting on others and Done.
Paste the cards in
In Trello, paste several lines into a new card and it offers to create one card per line. In Notion, paste the list into a board and each line becomes a card. Then set owners and due dates.
Agree how you'll use it
Ask everyone to move their own cards as they work, and spend five minutes each week reviewing the board together.
What you get
This week: Confirm venue booking - Ana - 14 Nov. Draft invite wording - Ben - 15 Nov. Backlog: Order name badges - Ana - 28 Nov. Waiting on others: Catering quote from supplier - Ben - 18 Nov. Labels: Venue, Comms, Admin, Urgent.
Tips
- Limit 'Doing' to two or three cards per person; it keeps work flowing instead of half-done.