Guides › Planning & Productivity
Plan today around your meetings and energy
Get an hour-by-hour plan for today that fits your tasks into the gaps between meetings and puts hard work when you're sharpest.
When to use it
Every morning, or the evening before
Step by step
Copy today's commitments
Note your meetings and fixed times (school run, appointments) and your task list for today.
Ask for a time-blocked day
Paste this prompt into your AI assistant.
Prompt to copyPlan my day. Fixed commitments: [list with times]. Tasks: [list with rough time estimates if you know them]. I start at [time] and finish at [time]. My sharpest time is [time of day]. Rules: put the hardest task in my sharpest slot; group small admin tasks together; add a 5-minute break after any 90 minutes of work and a proper lunch break; leave a 30-minute buffer in the afternoon. Show the plan as a simple timeline and tell me which tasks won't fit.Follow it loosely
Keep the timeline open on your screen. If the day goes off-track, paste in what's changed and ask for a revised plan for the rest of the day.
What you get
8:30 Admin batch: emails, invoices (30 min). 9:00 Deep work: write tender response. 10:30 Break. 10:45 Team call. 11:30 Tender response cont. 12:30 Lunch. 13:15 Calls: plumber, bank. 14:00 Client meeting. 15:30 Buffer. 16:00 Plan tomorrow. Won't fit: website update.
Tips
- People usually underestimate tasks, so ask the AI to add 25% to any time estimates you give.