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Send the printer handover notes they can't misread
Build a reusable print instructions template, then get a filled-in checklist for each job covering sizes, bleed, stock, finish and quantities.
When to use it
Whenever a job is ready to go to print
Step by step
Create your template once
Ask your AI assistant to draft a print handover template, then save it in Google Docs as your master copy.
Prompt to copyCreate a print handover checklist template for a freelance graphic designer sending files to a commercial printer. Include sections for: job name and reference, file names and versions, finished size, bleed and safe area, colour mode, paper stock and weight, finish (e.g. matt lamination, spot UV), folding or binding, quantity, proof requirements, delivery address and date, and a contact for questions. Add a short 'before you send' checklist covering fonts outlined or embedded, image resolution, and spelling check. Format it as a fill-in-the-blanks table.Fill it in for each job
For a new job, paste your job notes and the template into the AI and ask it to fill in what it can and list anything missing.
Check against the printer's own specs
Compare the filled checklist with the printer's file requirements on their website or quote. Their rules always win over the template.
Send it with the files
Attach the checklist to the email with your print files or a Google Drive link, and keep a copy in the project folder.
What you get
Job: Spring open day poster v4. Size: A2 (420x594mm) + 3mm bleed. Colour: CMYK. Stock: 170gsm silk. Finish: none. Qty: 150. Proof: PDF proof before print. Missing: delivery date and site contact name.
Tips
- Ask the printer to confirm receipt and any issues before the run, not after.
- The AI cannot check your actual files, so still preflight them in your design app.