Guides › Trades & Field Services
Send the client a clear weekly site progress report
Turn your site diary, photos and notes into a tidy weekly report for the client with progress, issues, decisions needed and next week's work.
When to use it
Every Friday afternoon
Step by step
Collect the week's notes
Gather your site diary entries, a few progress photos and any notes from subcontractor meetings. Voice notes you've transcribed are fine too.
Ask for the report
Paste the notes into your AI assistant with this prompt.
Prompt to copyWrite a weekly construction progress report for the client of [project]. Week ending [date]. Use only the information in my notes; don't guess. Sections: summary in 3 sentences; work completed this week by area or trade; programme status (on track, ahead or behind and by how much); issues and how we're dealing with them; decisions or information we need from the client, with a date needed by; health and safety notes; plan for next week. Plain, professional language with no jargon. Notes: [paste notes]Add photos and check facts
Paste the text into your Word report template, add three or four captioned photos and check every date and percentage against your programme.
Send it
Email the report from Outlook at the same time each week so the client knows when to expect it.
What you get
Summary: First-floor slab poured Tuesday; programme 2 days behind due to rain. Decisions needed: confirm kitchen layout option B by 14 March to keep cabinet order on time. Next week: blockwork to ground floor, first-fix electrics in Units 1-2.
Tips
- Remove workers' names and any personal details from notes before pasting, and check your company's AI policy.