Guides › Video, Image & Voice
Run a weekly video production line for your channel
A repeatable weekly system that takes each video from idea to scheduled upload, with AI help, shared folders and automatic reminders.
When to use it
Set up once, run every week
Step by step
Build a production board
In Trello, create lists: Ideas, Scripted, Filmed, Edited, Scheduled, Published. Each video is a card with its Google Drive folder link attached.
Set rules to keep it moving
Use Trello's built-in automation to add due dates and checklists when cards move, for example 'when moved to Filmed, add checklist: back up footage, rough cut, captions, thumbnail'.
Organise footage in Drive
Create one Google Drive folder per video with Raw, Edit and Thumbnail subfolders. Upload footage from your phone with the Drive app straight after filming.
Use AI at each stage
Script from the idea, then once the edit is done, use the transcript from YouTube Studio to create the upload details.
Prompt to copyHere's the transcript of my finished video: [paste]. Channel: [topic] for [audience]. Give me: 3 titles under 60 characters, a description with chapters from 0:00 using the real times, 10 tags, 3 thumbnail text options (max 4 words), a pinned comment that asks viewers a question, and a 2-line Community post to promote it.Schedule and close the loop
Schedule the video in YouTube Studio, move the card to Scheduled, and add a short weekly review in your calendar to pick next week's ideas.
What you get
Week 46: 'Fixing a dripping tap' moved Edited -> Scheduled (Sat 10am). Checklist done: captions, thumbnail, end screen, playlist. Next up: 2 cards in Scripted, 4 in Ideas. Drive: /Videos/046-dripping-tap/Raw (14 clips).
Tips
- Back up raw footage before deleting it from your phone; Drive's free storage fills quickly with video, so check your plan.
- Get permission from anyone who appears or speaks in your videos, and only use music you have the rights to.