Guides › Personal Assistant
Plan a party or gathering without the stress
A complete checklist and timeline for a birthday, celebration or get-together, from invites to clean-up, with a shopping list and budget.
When to use it
Three to six weeks before the event
Step by step
Decide the basics
Note the occasion, date, rough number of guests, location, budget and any dietary needs you know about.
Get a plan
Paste your notes into your AI assistant with this prompt.
Prompt to copyHelp me plan a [occasion] on [date] for about [number] guests at [location]. Budget: [amount]. Guests include: [for example lots of children under 8, two vegetarians, one nut allergy]. Give me: 1) a countdown timeline from now to the day after, with tasks for each week, 2) a simple menu that fits the budget and dietary needs, 3) a shopping list grouped by shop or aisle with rough costs, 4) a run sheet for the day itself with times, and 5) a short, friendly invite message I can send on WhatsApp. Keep it doable for one or two people.Save the checklist
Paste the timeline into Google Docs or your notes app and tick things off as you go. Share it with anyone helping.
Send the invites
Adjust the invite message and send it to your guests, asking for replies and allergies by a set date.
What you get
4 weeks: send invites, book hall. 2 weeks: order cake, buy decorations. Day before: make sandwiches, charge speaker. Day: 1pm set up, 2pm guests arrive, 2:30 games, 3:15 food, 4pm cake. Budget: food £60, cake £25, decorations £15, party bags £30.
Tips
- Always ask about allergies in the invite and label food on the day.
- Ask a friend to own one job, like games or food, so you can enjoy it too.