Guides › Planning & Productivity
Never miss a renewal or deadline again
Keep one tracker of insurance, MOT, passports, subscriptions and contracts, with calendar reminders set well before each date.
When to use it
Set up once, update whenever something renews
Step by step
Find your renewal dates
Search your email for words like 'renewal', 'policy', 'subscription' and 'expires', and check documents such as your passport and driving licence.
Turn them into a tidy list
Paste the details (leaving out policy and account numbers) into your AI assistant.
Prompt to copyOrganise these renewals and deadlines into a table: [paste details]. Columns: item, provider, renewal or expiry date, cost and how often it's paid, auto-renews (yes/no/unknown), how far ahead I should be reminded (e.g. 4 weeks for insurance to shop around, 10 weeks for a passport), and the action to take. Sort by date. Flag anything that looks like a duplicate or forgotten subscription.Save it in a spreadsheet
Paste the table into Google Sheets or Excel and keep it somewhere safe and private.
Add calendar reminders
For each row, create a calendar event on the reminder date (yearly repeating where it makes sense) with the action in the description.
What you get
Car insurance | Brightway | 14 Jan | £412/yr | auto-renews | remind 16 Dec | compare quotes. MOT | - | 3 Mar | £54.85 | no | remind 10 Feb | book garage. Streaming | ViewBox | 22nd monthly | £10.99 | yes | flag: unused?
Tips
- Never paste full policy numbers, account numbers or passport numbers into an AI assistant; you only need the names and dates.
- This is for staying organised; for advice on which insurance or contract to choose, speak to a qualified adviser.