Guides › Small Business Admin
Never miss a renewal, licence or filing deadline
Build a calendar of your business's renewals and key deadlines, with reminders set early enough to act, so nothing lapses by accident.
When to use it
Set up once, review every quarter
Step by step
Get a starting list
Ask your AI assistant which kinds of deadlines a business like yours usually has.
Prompt to copyI run a [business type and size, e.g. one-person café, limited company] in [country]. List the kinds of recurring renewals, licences, registrations and filing deadlines a business like mine typically needs to track, grouped by: tax and accounts, insurance, licences and permits, health and safety, vehicles, data protection, website and software, contracts and leases. For each: what it is, how often it usually comes up, and who usually issues it. Mark which ones I must confirm with my accountant, solicitor or the official body, because rules vary.Fill in your real dates
Check your documents and official accounts for the actual dates, then list them in a Google Sheet: Item, Due date, Repeats, Who to contact, Document location.
Add calendar reminders
Create a Google Calendar event for each deadline, set to repeat, with notifications one month and one week before. Put the document link in the description.
Review each quarter
Set a recurring quarterly event to check the sheet for anything new or changed.
What you get
Public liability insurance - renews 14 Feb each year - reminder 14 Jan. Premises licence - annual fee due 3 June. VAT return - quarterly, dates from your accountant. Van MOT - 22 Aug. Domain name - auto-renews 9 Oct; check card on file.
Tips
- Treat the AI list as a starting point only. Confirm every deadline with your accountant, solicitor or the official body.