Guides › Small Business Admin
Make a professional invoice template in ten minutes
Create a clean, reusable invoice template in Word or Google Docs with everything a customer needs to pay you quickly.
When to use it
Once, when you start invoicing
Step by step
Gather your details
Have your business name, address, contact details, payment details and VAT number (if you have one) to hand.
Ask for a template layout
Paste this prompt into your AI assistant.
Prompt to copyCreate an invoice template for [business name], a [business type] in [country]. Include: the word INVOICE, my business details, customer details, invoice number, invoice date, due date, a line-item table (description, quantity, unit price, total), subtotal, VAT [at rate / or 'not VAT registered'], total due, payment terms ([e.g. 14 days]), how to pay, and a short thank-you line. Use [square brackets] for everything I fill in each time. Then list anything that invoices in my country usually must show, so I can check it with my accountant.Build it in Word or Docs
Paste the layout into a document, add your logo and use a table for the line items. Canva also has free invoice templates if you prefer a designed look.
Save as a template
Save a master copy and make a copy for each new invoice. Name files like 'INV-0001 Customer Name'.
What you get
INVOICE | Bloom & Branch Florals | Invoice no: [0001] | Date: [date] | Due: [date + 14 days] | Wedding table arrangements x 8 @ £45 = £360 | Total due: £360 (not VAT registered) | Pay by bank transfer to: [account details]. Thank you for your business!
Tips
- If you send lots of invoices, accounting apps like Xero or QuickBooks number, send and track invoices for you.