Guides › Small Business Admin
Keep daily cleaning and fridge checks on your phone
Set up quick phone checklists for opening, closing and fridge temperatures, with a weekly summary of anything missed or out of range.
When to use it
Every shift, with a weekly review
Step by step
Draft the checklists
Ask your AI assistant for a starting point, then adapt it to your own kitchen.
Prompt to copyDraft three short checklists for a [type of kitchen] in [country]: 1) opening checks; 2) closing cleaning checks; 3) temperature log for these fridges and freezers [list units]. Make each item a yes/no or number question with the safe range shown next to it where relevant. Add a 'what I did about it' question for anything failed. List the official food safety guidance in [country] I should check these against.Check against official rules
Compare the draft with your food safety management system, the official guidance from your food safety regulator and your local environmental health team. Adjust as needed; the AI's draft is only a starting point.
Build the forms
Create each checklist as a Google Form linked to one Google Sheet. Print a QR code for each form and stick it inside the kitchen where the checks happen.
Review weekly
Each week, paste the sheet's rows into your AI assistant and ask it to list missed checks, readings out of range and any pattern, such as one fridge creeping warm in the afternoon.
What you get
Week 10: 2 closing checks missed (Tue, Sat). Walk-in fridge read 7C at 3pm on Wed and Thu; action recorded: door left open during delivery. Suggest: delivery procedure reminder and engineer check if it happens again.
Tips
- These logs support your food safety system but are not a compliance sign-off; keep records in the format your regulator or inspector expects.