Guides › Personal Assistant
Do a 15-minute weekly review and plan
Every Friday you get a summary of what you got done, what's still open and a suggested plan for next week, built from your calendar and tasks.
When to use it
Every Friday afternoon
Step by step
Keep tasks in one place
Use one task list, such as a Notion page, Google Tasks or your Reminders app, and mark things done as you go.
Write your weekly review prompt
Save this prompt in your notes.
Prompt to copyRun my weekly review. Here's this week's calendar, my task list with done and not done items, and my goals for this month: [paste all three, or read them from my connected apps]. Give me: 1) what I got done this week in 5 bullets, 2) open tasks, sorted into carry over, delegate or drop, 3) next week's calendar with any busy days or clashes flagged, 4) a suggested plan of no more than 3 priorities for next week, with the best time slots to do them, and 5) one thing to celebrate. Keep it under 250 words and kind.Schedule it
If your plan includes scheduled tasks in your AI assistant and it can read your calendar, schedule this for Fridays at 3pm. Otherwise add a recurring Friday calendar event and paste in your calendar and tasks yourself.
Block time for priorities
Add the three priorities to next week's calendar as time blocks so they actually happen.
Adjust your goals monthly
At the end of each month, update the goals in the prompt.
What you get
Done: booked boiler service, finished tax return, two gym sessions. Carry over: sort Gran's birthday present. Drop: re-paint shed (not this month). Next week: Wednesday is packed, avoid adding anything. Priorities: buy present (Mon lunch), plan half-term (Tue evening), call bank (Thu 9am). Celebrate: tax return done!
Tips
- Keep priorities to three. More than that and none get done.
- Only connect the apps you're comfortable with your AI assistant reading.