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Compare supplier quotes fairly side by side
Line up several supplier quotes in one table that compares like with like, including hidden extras, terms and the questions to ask each one.
When to use it
When you've got two or more quotes to choose between
Step by step
Collect the quotes
Save each quote as a PDF or take a clear photo. Note anything the supplier told you on the phone.
Ask for a fair comparison
Upload them to your AI assistant with this prompt.
Prompt to copyCompare the attached supplier quotes for [what you're buying]. Make a table with: supplier, total price, what's included, what's excluded or extra (delivery, set-up, call-out fees), lead time, contract length, payment terms, warranty or guarantee, and how long the quote is valid. Then: 1) adjust for any missing items so I can compare like with like, and show how you did it, 2) list questions to ask each supplier where something is unclear. Don't recommend one; I'll decide.Ask the questions
Email or call each supplier with their questions. Update the table with their answers in Excel or Google Sheets.
Decide and keep a record
Make your choice and save the table with the quotes, so you can compare when it's time to renew.
What you get
| Supplier | Price | Delivery | Lead time | Valid | | Fernhill Print | £1,150 | Included | 5 days | 30 days | | Inkwell Studio | £980 | +£85 | 10 days | 14 days | Like-for-like: Inkwell £1,065. Ask Fernhill: is design proofing included?
Tips
- Cheapest isn't always best: ask each supplier for references from similar customers.