Guides › Email & Inbox
Clear out newsletters you never read
End up with a short list of newsletters worth keeping and a quick plan to unsubscribe from the rest.
When to use it
Once a quarter
Step by step
Find who's emailing you
In Gmail, look for 'Manage subscriptions' in the left menu if your account has it, or search for the word unsubscribe. In Outlook, search for unsubscribe and sort by sender.
Copy the list of senders
Write down or copy the sender names and roughly how often they arrive.
Let AI help you decide
Paste your list into your AI assistant with this prompt.
Prompt to copyHere's a list of newsletters and marketing emails I get, with how often: [paste list]. What I care about right now: [e.g. local events, my running club, deals on kids' clothes]. Sort them into three groups: Keep (useful and I'd miss it), Keep but filter out of my inbox (occasionally useful), and Unsubscribe. Give one short reason for each. Put the Unsubscribe list first.Unsubscribe in one sitting
Use the unsubscribe link at the top of each email in Gmail or Outlook. For the 'filter' group, set up a filter or rule to send them to a Reading label or folder.
What you get
Unsubscribe (14): Shoe outlet daily deals, three old webinar lists, travel site you used once. Keep but filter (6): supermarket offers, two shops. Keep (4): Running club news, local library events, school newsletter, Sunday book review.
Tips
- Only use unsubscribe links from brands you recognise; for spammy senders, mark as spam instead.