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Build a set of ready-made replies you can reuse
Get polished templates for the emails you write over and over, saved in Gmail or Outlook and ready in two clicks.
When to use it
Once, then add to it whenever you write the same email twice
Step by step
List your repeat emails
Think of the five emails you write most, such as sending prices, booking confirmations, saying you're running late, or declining a request.
Have AI write the templates
Paste your list and an example of each (if you have one) into your AI assistant.
Prompt to copyWrite reusable email templates for these situations: [list your 5 situations]. I am [your role or business]. My tone is [e.g. friendly and professional]. For each template give: a short name, a subject line, and a body under 120 words with [SQUARE BRACKETS] for anything I need to fill in, such as [NAME] or [DATE]. Keep the language plain British English and end each with a clear next step.Turn on templates in your email app
In Gmail, switch on Templates in settings (under Advanced), then save each draft as a template. In Outlook, use My Templates or Quick Parts to save them.
Use and improve them
Insert a template, replace the brackets and send. If you keep changing the same sentence, update the saved template.
What you get
Name: Price list request. Subject: Our prices for [SERVICE]. Body: Hi [NAME], thanks for getting in touch. Our current prices are attached. Most clients choose [PACKAGE], which includes [WHAT'S INCLUDED]. Would you like to book a quick call this week to talk it through?
Tips
- Always do a final search for '[' before sending so no placeholders slip through.