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Write up interviews consistently and fairly
Turn your interview notes or transcript into a write-up that sets out evidence for each criterion, so the panel can compare candidates on facts.
When to use it
Straight after each interview
Step by step
Ask permission before recording
Only record or use AI note-taking if the candidate agrees, and tell them how long the recording will be kept. If they say no, take written notes; it mustn't affect their chances.
Get the notes or transcript
Use Google Meet's 'Take notes for me', Zoom AI Companion or Teams recap if your plan includes it, or type up your handwritten notes. Remove the candidate's name and use their code.
Ask AI to organise the evidence
Paste the notes into your AI assistant with this prompt.
Prompt to copyHere are notes from an interview for [job title], candidate [code]. Criteria: [list]. Organise the notes into a write-up with one section per criterion: what the candidate said (quote where possible), and gaps or questions to follow up. Do not give a score, recommendation or overall opinion. Do not mention accent, appearance, nervousness, age, family or anything outside the criteria. If notes are unclear, say so. Notes: [paste].Score it yourself and compare
Each interviewer scores against the rubric on their own before discussing. Save the write-up in a private Google Doc with restricted sharing.
What you get
Candidate C-02, Bookkeeper Accuracy with figures: 'I reconcile 3 bank accounts weekly and found a £1,200 duplicate payment last year.' Using Xero: described bank rules and VAT returns. Follow up: no mention of payroll. Communication: explained a tricky issue to a client clearly.
Tips
- The hiring decision must be made by people, using the scores and their own judgement, never by an AI.
- Interview notes are personal data and candidates can ask to see them, so keep them factual and professional.