Guides › HR & Hiring
Write a clear workplace policy in plain English
A first draft of a short, readable staff policy, such as remote working or AI use, ready for you to check with an HR professional.
When to use it
When your team needs a rule written down
Step by step
Decide what the policy must say
Note what you already do in practice, what problems you want to avoid and any decisions you've made, like core hours or which tools staff may use.
Ask AI for a plain-English draft
Paste this prompt into your AI assistant.
Prompt to copyDraft a [topic, e.g. remote working / using AI tools at work / expenses] policy for [business], a [size and type] business in [country]. What we already do and want: [paste notes]. Structure: Purpose (2 lines), Who it applies to, The rules (numbered, plain English), What staff can expect from us, What to do if something goes wrong, Who to ask, and Review date. Under 700 words, friendly but clear, British English. After the draft, list any legal points in [country] I should check with an HR or employment law professional, and any common policy topics I've not covered.Get it checked
Have the draft reviewed by an HR adviser or employment solicitor, especially anything about pay, discipline, data or contracts.
Share it and explain it
Save the final version in Google Docs, share it with the team and talk it through at a team meeting, inviting questions.
What you get
Using AI tools at work 1. You may use approved AI tools (currently ChatGPT Team) for drafting and research. 2. Never paste customer names, contact details or financial information into AI tools. 3. Check AI output before using it; you're responsible for the final work. Review date: January 2027.
Tips
- Shorter policies get read; aim for two pages or less.
- AI doesn't know current law in your area for certain, so treat the legal checklist as questions for your adviser.