Guides › HR & Hiring
Write a clear, welcoming job advert
A job ad that explains the role honestly, uses inclusive language, lists only real must-haves and tells people exactly how to apply.
When to use it
Whenever you need to hire
Step by step
Note the facts about the role
Write down the job title, hours, pay range, location or remote options, main tasks, and the 3 to 5 skills someone truly needs on day one.
Ask AI to draft the advert
Paste your notes into your AI assistant with this prompt.
Prompt to copyWrite a job advert for a [job title] at [business], a [one-line description]. Facts: [paste notes]. Structure: a 2-line intro on why the role matters, What you'll do (5 bullets), What you'll need (only these must-haves: [list]), Nice to have (max 3), Pay and benefits, How to apply and the closing date. Use plain, inclusive British English: avoid gendered words, age-coded phrases like 'young and dynamic' or 'digital native', and unnecessary requirements like degrees unless essential. Add a line welcoming applicants from all backgrounds and offering adjustments for the application or interview. Keep it under 400 words.Check for bias and accuracy
Ask the AI: 'List any words or requirements in this ad that might put off women, older people, disabled people or people from other backgrounds, and suggest alternatives.' Then read it yourself, as AI can miss things.
Publish and save the final version
Save the final ad in Google Docs so it's ready for next time, then post it on your chosen job boards and social channels.
What you get
Café Team Member (part-time, 20 hours, £12.60 to £13.50/hour) What you'll do: make great coffee, keep the counter spotless, chat with regulars... What you'll need: friendly with customers, reliable on weekend shifts. No barista experience needed; we'll train you. Tell us if you need any adjustments to apply.
Tips
- Always include the pay range; it saves everyone time and gets more applications.
- Check local employment law, such as minimum wage and right-to-work rules, before you post.