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Write a clear scope of works contractors can price
A tidy job specification from your notes and photos, so every contractor quotes for the same work and quotes are easy to compare.
When to use it
Before asking for quotes on repairs or improvements
Step by step
Photograph and note the job
Take clear photos of the area and jot down what's wrong, rough measurements, access arrangements and any constraints such as working hours.
Ask for a scope of works
Attach the photos and paste your notes with this prompt.
Prompt to copyWrite a scope of works for contractors to quote against. Property type: [e.g. block of 12 flats]. Job: [short description]. Use my notes and photos. Sections: 1) Background, 2) Work required, as numbered items, 3) Materials or standards required [if known], 4) Access, working hours and resident considerations, 5) Health and safety and waste removal, 6) What the quote must include (itemised costs, timescale, insurance details, guarantee), 7) Questions contractors should answer. Mark anything I need to confirm with [CHECK]. Notes: [paste]Check it with someone qualified
Fill in the [CHECK] items. For structural, gas, electrical or fire safety work, have a qualified surveyor or engineer review the scope.
Send the same pack to every contractor
Save it as a Word document and send it with the photos to each contractor, with a return date for quotes.
What you get
Work required: 1) Remove and dispose of damaged guttering on the rear elevation (approx. 14 m). 2) Supply and fit new uPVC guttering and two downpipes. 3) Clear the gully at the base of the rear downpipe. Access: scaffold tower needed; residents' car park must stay open.
Tips
- The more precise the scope, the easier it is to compare quotes fairly afterwards.
- Ask for proof of insurance and any required certificates in every quote.