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Turn inspection photos into a tidy condition report

Walk round with your phone, then get a room-by-room condition report with issues ranked by urgency and a maintenance to-do list.

Property managerIntermediate30 minPhone cameraVoice notesAI assistantGoogle Docs

When to use it

After every routine inspection

Photograph and talk as you go
In each room or area, take photos and record a short voice note of what you see. Avoid photographing tenants, their post or personal papers.
Turn notes into text
Use your phone's voice note transcription, or describe each area in a few typed lines in your notes app.
Ask for a condition report
Attach the photos and paste your notes into your AI assistant with this prompt.
Prompt to copyCreate a property inspection report from my notes and photos. Property: [address label or reference], date: [date]. For each area: condition (good / fair / poor), what I observed, and any issue. Then a table of issues: Issue | Location | Urgency (urgent within 24 hours / within 2 weeks / next planned maintenance) | Suggested action | Who should do it (tenant, contractor, owner). Only report what is in my notes or clearly visible; mark anything uncertain [CHECK]. Notes: [paste]
Check and file it
Check the report against your photos, then save it in Google Docs in the property's folder with the photos.
Act on urgent items
Raise jobs for urgent items straight away, and send the owner a short summary.

Safety issues like gas smells, exposed wiring or failed alarms need action at once, not a report.
Use the same format every time so you can compare inspections over the years.