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Turn a clinician's dictation into a tidy letter draft
A neatly formatted letter or report drafted from a doctor's dictation in your approved system, ready for them to check and sign.
When to use it
Whenever a dictated letter needs typing up
Step by step
Use only your employer's approved tool
Dictations contain patient information, so only use the transcription or AI tool your practice has approved for this. Never paste them into a public chatbot.
Get the transcript
Run the recording through your approved transcription tool, or type the rough words yourself.
Ask for a tidy draft
In your approved AI tool, paste the transcript with this prompt.
Prompt to copyFormat this dictated text into a [referral letter / clinic letter / report] using our usual layout: [describe layout, e.g. date, recipient, Re: line, body, sign-off]. Fix punctuation, spelling and obvious dictation slips such as 'full stop' or 'new paragraph'. Do NOT change, add or interpret any clinical content, names, numbers, medicines or doses. Where a word is unclear, keep it and mark it [CHECK]. Transcript: [paste transcript].Send it back for checking
Pass the draft, with every [CHECK] highlighted, to the clinician. They review and sign it before it goes anywhere.
What you get
Re: [Patient name], DOB [date]. Thank you for seeing this patient, who has had [CHECK: 'intermittent' or 'persistent'] knee pain since March... Kind regards, Dr A. Example. Marked for checking: 1 word.
Tips
- Ask the clinician to dictate the letter type and recipient first so the draft starts in the right layout.
- Never let the tool guess an unclear medicine name or number; always mark it for checking.