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Shrink a long report into a one-page brief
Turn a 40-page report into a one-page brief with the main findings, key numbers, recommendations and what it means for you.
When to use it
Whenever a long report lands on your desk
Step by step
Attach the report
Upload the PDF or Word file to your AI assistant, or paste the text if it's short.
Ask for a one-page brief
Paste this prompt, telling it who the brief is for.
Prompt to copyWrite a one-page brief of the attached report for [audience, e.g. my manager / our board / myself]. Use these headings: Purpose (1 sentence), Key findings (5 bullets with page numbers), Important numbers (a short table), Recommendations (as stated in the report), What this means for [our team / my situation] (3 bullets, clearly marked as your interpretation), Questions to ask. Keep it under 400 words.Check the numbers
Go to the page numbers given and confirm every figure in the table. Numbers are where summaries most often go wrong.
Paste into Word or Docs
Copy the brief into a document, add the report's title and date at the top, and share it.
What you get
Purpose: annual review of the town's bus services. Key findings: passenger numbers up 6% (p.4); route 12 runs at a loss (p.18)... Numbers: Journeys 2.1m, +6%. Recommendation: trial on-demand buses in villages (p.31).
Tips
- Ask 'what in this report would someone disagree with?' to spot weak points before a meeting.