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Send a thoughtful thank-you after every interview
A short, personal follow-up email drafted the same day as your interview, mentioning something specific you discussed.
When to use it
Within a day of each interview
Step by step
Make quick notes straight after
Right after the interview, record a voice note or jot down who you met, what you talked about, and anything you wish you'd said.
Set a same-day reminder
When you add an interview to your calendar, add a second short event an hour after it ends called 'Send thank-you email'.
Draft the email
Paste your notes into your AI assistant with this prompt.
Prompt to copyWrite a short thank-you email after my interview for [role] at [organisation] with [interviewer names]. Notes from the interview: [paste notes]. Keep it under 120 words, warm and professional. Mention one specific thing we discussed, briefly add [one point I forgot to make, if any], and restate my interest. No grovelling or over-the-top language. Give a subject line too.Send from your email
Paste the draft into a new email in Gmail or Outlook, check names are spelled correctly, and send it.
What you get
Subject: Thank you - Volunteer Coordinator interview Hi Priya and Tom, thank you for your time today. I enjoyed hearing about the plans for the new food bank hub, and it made me even more keen to help build the volunteer team. One thing I didn't mention: I'm trained in safeguarding...
Tips
- Use a voice note straight after the interview while details are fresh.
- If you didn't get the interviewer's email, send it to the recruiter or HR contact and ask them to pass it on.