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Measure what changed 30 days after every course
Send learners and their managers a short follow-up a month after training and get a plain summary of what stuck and what didn't.
When to use it
After every course, with a monthly round-up
Step by step
Make two short forms
Ask your AI assistant to draft a 5-question follow-up for learners and a 4-question one for managers, then build both in Google Forms linked to one Google Sheet.
Prompt to copyWrite two short follow-up surveys to send 30 days after a course on [topic]. Learner survey (5 questions): how often they've used each of these skills [skills], one example of using it, what got in the way, and confidence now on a 1-5 scale. Manager survey (4 questions): changes they've noticed, one example, what support would help, and a 1-5 rating. Keep each question short and neutral.Schedule the follow-ups
When a course ends, write the follow-up email in Gmail with the form link and use Schedule send to deliver it 30 days later. Set a recurring Google Calendar reminder for the monthly review.
Review once a month
On your reminder, copy the new rows from the sheet into your AI assistant with the prompt below.
Prompt to copyHere are 30-day follow-up responses from learners and managers for [course names]. For each course: summarise what skills are being used, what isn't sticking and why, and the average confidence and manager ratings. Then suggest one change to the course and one support action after it (for example a refresher, a job aid or manager coaching). Quote short examples where useful. Responses: [paste rows]Act on it
Add the suggested changes to your course notes and share a short summary with managers so they see the follow-up was worth filling in.
What you get
Difficult Conversations (Feb): 9 of 12 learners used the opening script; managers rated change 3.8/5. Not sticking: follow-up notes after the conversation. Suggested fix: add a 10-minute template exercise and a one-page job aid.
Tips
- Tell people up front that a 30-day check is coming; response rates are better when it is expected.
- Remove names before pasting responses into an AI assistant.