Guides › Travel
Keep every booking for a trip in one place
Pull flight, hotel and car hire confirmations from your inbox into one tidy trip document you can open offline.
When to use it
Once your main bookings are made
Step by step
Find the confirmation emails
Search your inbox for words like 'booking confirmation', 'itinerary' or 'reservation', and give each one a label or folder named after the trip.
Build a summary
Copy the key parts of each email (remove payment card details) into your AI assistant with this prompt.
Prompt to copyHere are my booking confirmations for a trip to [destination]: [paste text]. Create a single trip summary in date order with: date and time (local time), what it is, booking reference, address, check-in or check-out times, what's included, cancellation deadline and contact number. Then list anything missing, like a transfer from the airport on [date], and anything with a tight connection.Save it for offline use
Paste the summary into a Google Docs or Word file and make it available offline, or save it as a PDF on your phone.
Check your calendar
Gmail can add flight and hotel bookings to Google Calendar automatically if it's turned on in settings; otherwise, add the key times yourself.
What you get
Fri 14 Jun 06:40 Flight EZ123 to Lisbon, ref K7PQ2X, bag drop closes 05:55. 13:00 Check in Casa Azul, Rua das Flores 12, free cancel until 7 Jun. Missing: transfer from airport to hotel. Tight: car hire collection 09:00 Sun after late Sat checkout.
Tips
- Never paste full card numbers or passport numbers into an AI tool.
- Double-check the times against the original emails, especially time zones.