Guides › Finance & Accounting
Draft month-end adjustments with clear explanations
Describe accruals, prepayments and corrections in plain words and get draft journal entries with narratives, ready for you to review.
When to use it
During month-end close
Step by step
List what needs adjusting
Write a short note of each item: what it is, the amount, the period it relates to and the accounts you normally use.
Ask for draft journals
Paste your list into your AI assistant with this prompt.
Prompt to copyI'm closing the books for [month and year]. Below are the adjustments I need. For each one, draft a journal entry in a table: Date | Account (from my list) | Debit | Credit | Narrative. Then add a reversing entry for next month where it applies (accruals and prepayments). Check that debits equal credits for each journal. Use only these accounts: [paste account list]. If an item is unclear, ask me rather than guessing. Adjustments: [paste list]Review every line
Check each entry against your policies and supporting documents. You are responsible for the journals, so treat the AI's version as a first draft only.
Post and keep the support
Post the approved journals in your accounting software and save the narratives and calculations with your month-end working papers.
What you get
Accrual: electricity Oct, £820. Dr 7200 Light & heat £820 / Cr 2109 Accruals £820. Narrative: Oct electricity, invoice due Nov. Reverse 1 Nov. Prepayment: annual insurance £2,400 paid Oct; Dr 1103 Prepayments £2,200 / Cr 7600 Insurance £2,200.
Tips
- Ask it to explain each entry in one sentence; it makes reviewing and audit questions easier.
- Check how your accounting software handles reversing journals so you don't reverse them twice.