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Brief staffing agencies so they send the right people
A clear one-page brief for temporary staff requests, so agencies understand the role, the shifts and the must-haves first time.
When to use it
Whenever a manager needs temporary cover
Step by step
Collect requests from managers in one way
Make a short Google Form for managers asking for the role, dates, hours, location, key tasks, must-have skills and any site rules. This saves chasing them for details.
Turn each request into an agency brief
Paste the manager's answers into your AI assistant.
Prompt to copyTurn this temporary staffing request into a clear brief for a recruitment agency: [paste form answers]. Use these headings: Role and team, Dates and hours, Location and how to get there, What the day looks like, Must-have skills and checks, Nice-to-have, What to bring and wear, Who they report to on day one. Keep it under one page, in plain language. Then list any information that's missing so I can ask the manager.Fill the gaps and send
Check the missing-information list with the manager, then send the brief to your agencies by email in one go.
Note what worked
When a placement goes well or badly, add a line to the form's linked sheet. Over time you'll see which agencies suit which roles.
What you get
Role: Warehouse picker, Goods-in team. Dates: 4 to 15 Nov, 7am to 3pm. Must-have: safety boots, comfortable with handheld scanners. Report to: Shift lead at Gate 2. Missing: parking arrangements, break times.
Tips
- Ask agencies to confirm in writing which checks they've done, rather than assuming.