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Book interviews without endless email back-and-forth
Candidates pick their own interview slot from your calendar and get a clear invitation with everything they need to know.
When to use it
Whenever you invite candidates to interview
Step by step
Create a booking page
In Google Calendar, create an appointment schedule for interview slots, if your plan includes it, or use Calendly's free plan. Add a buffer between slots so you can write notes.
Write the invitation with AI
Ask your AI assistant to write a friendly, complete invitation.
Prompt to copyWrite an interview invitation email for [job title] at [business]. Include: congratulations on being shortlisted, the interview format ([video on Google Meet / in person at address]), length ([45] minutes), who they'll meet ([names and roles]), what we'll cover, whether there's a task, a link to book a slot [booking link] by [date], a request to tell us about any adjustments they need, and who to contact with questions. Under 180 words, warm and clear, British English.Save it as a template
Turn on Templates in Gmail's settings under Advanced, then save the email as a template for this role.
Send to shortlisted candidates
Send the invitation individually or with each candidate in BCC, so no one sees anyone else's email address.
What you get
Hi [Name], thank you for applying for Bookkeeper at Hartley & Co. We'd love to invite you to a 45-minute video interview with Sarah (Office Manager) and me. We'll talk through your experience and a short spreadsheet exercise. Please book a time here by Friday 12th: [link]. Let us know if you need any adjustments.
Tips
- Booking pages show your free slots, so check you're only offering times you can really do.
- Send a short reminder the day before; it cuts no-shows.