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Agree a group trip everyone's happy with
Collect everyone's budget, dates and wishes with a quick form, then get a fair summary and three trip options to vote on.
When to use it
At the start of planning a group trip
Step by step
Make a short form
Create a Google Forms or Microsoft Forms survey asking for available dates, maximum budget, must-haves, deal-breakers and preferred trip style. Responses go into a sheet automatically.
Share it in the group
Post the form link in the group WhatsApp chat with a deadline for answers.
Summarise the answers
Copy the responses from the sheet into your AI assistant with this prompt.
Prompt to copyHere are survey answers from [number] friends planning a trip together: [paste responses]. Summarise: dates that work for everyone or most people, the budget that works for the person with the lowest budget, shared must-haves, and any deal-breakers. Then suggest 3 trip options that fit, each with destination type, rough cost per person and why it suits the group. Don't name people when listing budgets.Vote on it
Post the three options in the chat and use WhatsApp's poll feature to decide.
What you get
Dates: 12-15 June works for all 6. Budget to plan around: 350 per person. Shared must-haves: somewhere warm, a pool, good food. Deal-breaker: no early flights. Options: 1) Villa in the Algarve (approx 330pp). 2) Lake Garda apartment (approx 340pp). 3) UK coast cottage with hot tub (approx 210pp).
Tips
- Keeping budgets anonymous makes it easier for people to be honest about what they can afford.